Publishing & Editorial Policies: EUsolis Conference Proceedings

These policies underpin our commitment to editorial independence and supporting research excellence. EUsolis adheres to the highest standards to ensure that the work we publish is discoverable, accessible, and trustworthy.

1. Editorial Integrity and Ethics

Integrity is fundamental to the scientific record. We expect all participants involved, including authors, reviewers, and editors, to act with honesty and in full compliance with ethical standards.

• Plagiarism: We have a zero-tolerance policy for plagiarism. All submissions are screened using plagiarism detection software (e.g., iThenticate and/or Turnitin).

• Duplicate Submission: Manuscripts must be original and not under consideration by any other conference or journal simultaneously.

• Fraud and Malpractice: Any suspected instance of data fabrication or image manipulation will be investigated. If fraud is confirmed, the paper will be rejected or retracted.

2. Peer Review Process

The well-conducted peer review is the foundation of research progress, ensuring that published results are sound and reliable.

• Process: All submissions to the EUsolis Conference Proceedings undergo a rigorous double-blind peer review process, where both the identity of the reviewers and the authors are concealed.

• Evaluation: Papers are reviewed by at least two independent experts in the field.

• Confidentiality: All correspondence between editors, authors, and peer reviewers is treated as confidential.

3. Authorship and Contributions

Every author's contribution to a research paper should be clearly credited and those credited must be accountable for the work.

• Criteria: Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the study.

• Corresponding Author: The corresponding author is responsible for all communication with the editorial team and must ensure all co-authors have approved the final version.

• Changes in Authorship: Any changes to the author list after submission must be approved by all authors and the editorial board.

4. Artificial Intelligence (AI) Policy

It is necessary to use AI tools responsibly for the benefit of the research community while maintaining human accountability.

• Authorship: Generative AI tools (e.g., ChatGPT) cannot be listed as authors. AI tools should only be used to improve readability and language. The final responsibility for the content rests solely with the human authors.

• Disclosure: Authors must disclose the use of AI in the writing or data analysis process within the manuscript. We do not allow the inclusion of AI-generated images in scientific publications.

• Acknowledgement on the Use of AI: If an AI tool was used during the manuscript preparation, the following acknowledgement must be incorporated after the conclusion and before the reference list:

During the preparation of this work, the authors used XXX (please specify AI tool/s which you used in preparing the manuscript) to XXX (please specify the purpose; e.g. to check for grammatical errors, language improvements, writing style, etc.). After using this/these tool/s, the authors reviewed and edited the content as needed and take full responsibility for the content of the paper.

5. Disclosure and conflicts of interest

Transparency regarding potential conflicts of interest is essential to maintaining the objectivity of the research.

• All authors are required to disclose any financial or personal relationships with other people or organizations that could inappropriately influence (bias) their work, like employment or consultancy, grants or funding, stock ownership or patent licensing.

6. Open Access and Licensing

The research should be available to the widest possible audience to advance global discovery.

• Licensing: EUsolis Conference Proceedings are published under an Open Access model (Creative Commons Attribution – Non- Commercial – Share Alike 4.0 International license (CC BY-NC-SA 4.0).

• Persistent Identifiers: We assign a DOI (Digital Object Identifier) and ISBN to Conference Proceedings to ensure a permanent link to the version of record.

7. Research Data and Reproducibility

The transparency of methods and data supports the principle of reproducibility, which is a cornerstone of good research.

• Authors are encouraged to share the datasets upon which their conclusions are based, provided that ethical and privacy standards (such as GDPR) are met.

8. Corrections and Retractions

It is our responsibility to maintain the integrity of the published literature and to act quickly to address any challenges to the work.

• Editors will follow COPE’s Retraction Guidelines when handling retractions, expressions of concern, or corrections. They must not use unpublished material from submitted manuscripts without the authors’ written consent, and any information obtained through peer review must remain confidential and not be used for personal gain. Editorial decisions must remain independent of advertising or commercial interests.

• Editors should ensure a fair peer review process and recuse themselves in cases of conflicts of interest involving authors, institutions, or companies. All contributors must disclose relevant competing interests, and appropriate actions, such as corrections, retractions, or expressions of concern, should be taken if such interests emerge after publication.

9. Language and Proofreading Guidelines

• Language Quality 

All submissions must be written in high-quality academic English (British) consistently applied throughout the document. The text should be clear, concise, and free of grammatical, spelling, and punctuation errors.

• Mandatory Proofreading 

Authors are responsible for the linguistic accuracy of their manuscripts. It is required that all abstracts and final papers undergo proofreading either by authors themselves, a professional proof-reader or by a native English speaker prior to submission.

• Clarity and Academic Tone 

Please ensure that: Technical terms are used correctly and consistently. Acronyms are defined upon their first mention in the text and used consistently afterwards. The academic tone is formal and objective, avoiding colloquialisms or overly complex sentence structures that may obscure the research findings.

• Rejection Policy 

The Programme Committee reserves the right to reject submissions that do not meet the required linguistic standards or to request a mandatory revision if the language quality hinders the peer-review process.